Trading Operator

Location Dubai
Discipline: Commodities
Job type: Permanent
Contact name: Oliver Gold

Contact email: oliver.gold@venturesearch.com
Job ref: 2493
Published: 8 months ago
We are representing a physical trading house specialising in a broad range of oil products, across the barrel. They are looking to hire a Trading Operator to manage and control all purchase and sale transactions, ensuring timely and accurate completion of all physical and administrative tasks. They seek a proactive and experienced individual who can think innovatively and utilise their resilience, agility, and relationships to excel in this role.

Responsibilities and Tasks:

Contract Oversight
  • Ensure that operational activities are not initiated until a formal contract has been dispatched or received from the relevant party, with necessary exemptions obtained in the absence of a contract.
  • Review trader deal sheets/recaps against the Amicus contract, liaising with traders to rectify any disparities.
  • Comprehend and interpret contractual terms and conditions thoroughly.
  • Dispatch directives to pertinent parties for executing the final contract and any subsequent amendments.
Financial Assurance
  • Guarantee that no deliveries are made without adequate financial assurances as stipulated in the contract.
  • Promptly initiate outgoing invoices or process incoming invoices.
Cargo Administration
  • Nominate vessels as per the traderagreed contract.
  • Issue documentary instructions to fulfill letter of credit (LC), customs, and contractual obligations.
  • Prepare customs declarations where applicable.
  • Engage inspectors for Quality and Quantity (Q&Q) inspections as per contractual mandates and fulfill other requested analyses by traders.
  • Handle purchase, sale, and service invoices.
  • Oversee storage/terminal management where relevant.
Commercial Acumen
  • Gain a comprehensive understanding of the pricing structure for each deal and ensure accurate management of pricing events.
  • Acquire a foundational comprehension of hedging strategies and the associated cargo exposure.
  • Demonstrate keen commercial awareness in Operations, encompassing volume tolerances, freight economics, demurrage mitigation, and price exposure.
Vessel Oversight
  • Facilitate vessel clearance with terminals and counterparties, navigating through Charterers' vetting processes.
  • Interpret and understand fixtures where applicable.
  • Dispatch directives to vessels regarding voyage orders, appointed agents, and letters of indemnity (LOIs). • Manage all shipping invoices.
Insurance and Claims Handling
  • Manage Quality and Quantity claims.
  • Address auxiliary claims.
  • Coordinate documentation and correspondence with insurance companies in the event of contract execution issues.
Coordination and Data Management
  • Ensure accurate and timely input of deal details into the system.
  • Create operators' files.
  • Verify that systemrecorded deals align with final contractual terms.
  • Input and update vessel movements, event dates, and Q & Q information.
  • Update details for goods invoicing and service costs.
  • Verify pricing details for prompt invoicing.
  • Timely issuance of outgoing invoices.
  • Review and allocate incoming invoices for cargoes and associated expenses.