We are representing a well known metals trading house seeking a company secretary to join their team. The role is still being defined and so responsibility/remit is likely to change, however the below provides a general overview:
- Act as the primary point of contact for all corporate governance matters, ensuring compliance with statutory and regulatory obligations.
- Organize and facilitate board meetings, including preparing agendas, collating board packs, and drafting minutes.
- Coordinate the annual general meeting (AGM) and other shareholder meetings, ensuring compliance with legal and procedural requirements.
- Maintain statutory registers and records, including the register of members, directors, and significant shareholders.
- Assist in the drafting and filing of statutory returns and reports with relevant regulatory authorities.
- Provide guidance to the board and management on corporate governance best practices and regulatory developments.
- Manage communication between the board, management, and shareholders, ensuring timely dissemination of information and responses to queries.
- Assist in the development and implementation of corporate policies and procedures, ensuring alignment with legal and regulatory requirements.
- Monitor changes in relevant legislation and regulations affecting the company's operations, and advise management accordingly.
- Support the company's risk management framework by identifying and mitigating governance and compliance risks.
- Handle any other administrative and secretarial duties as assigned by senior management.